Most AP functions do not have one invoice problem. They have PDFs in an inbox, structured invoices on a network, and a supplier base that will not change either any time soon. We design AP automation around that reality — the capture layer, the platform that matches and approves, and the controls before payment leaves — using whichever technology fits, including our own where it helps.
A large supplier sends a structured eInvoice. A small one emails a PDF. A third posts something to a portal. Every one of those has to end up as the same clean, matched, approved record — and where that translation is manual, cost per invoice and cycle time follow the worst case, not the average.
OCR that reads characters but not meaning still needs someone to check every field, so the headcount moves rather than falls.
eInvoicing mandates arrive per country on their own timetable. Handled as a separate project each time, they fragment the AP process you just standardised.
Matching and approval confirm the invoice is right. They do not confirm the bank account still belongs to the supplier, which is where payment redirection fraud gets in.
The design question is not which product to buy. It is what happens to an invoice between arriving and being paid, and which parts of that should be automatic.
Structured invoices come in over the Peppol network. Unstructured ones — PDFs, email attachments, scans — are captured and validated by VIA, our own invoice AI. Both produce the same structured record, so the route in stops dictating the work.
This is your AP or procurement platform's job, and we implement and integrate whichever one fits your operating model. Our experience spans the major Source to Pay and AP platforms; the selection follows your requirements, not our catalogue.
PayGuard checks that the bank account on the invoice still belongs to the supplier, and screens the payment file before it is released. Add PayGuard to any delivery.
Where invoices come from, what they cost to process today, which steps are genuinely manual, and what the target process should be before any configuration starts.
Configuration of the AP or Source to Pay platform, integration to your ERP and banking, supplier enablement, and data migration.
Country mandates handled as part of the AP design rather than as separate projects. See the APAC compliance guide →
Functional and technical support after go-live, integration monitoring, release management and continuous improvement.
Not a requirements document — a representative batch of what really arrives. That is the fastest way to see how much of your AP process can run without a person in it, and where human judgement still earns its place.