CASE STUDY · FACILITIES MANAGEMENT

Procure to Pay, analytics and eInvoicing in one programme.

A 22-week procure-to-pay implementation, with the integration and supplier work treated as part of the programme rather than a later phase.

Region
Australia
Sector
Facilities and property management provider
Delivery scope
Phase 1: expense (out-of-pocket and corporate card) with integration. Phase 2: P2P, InvoiceSmash, Advanced Analytics, Peppol and integration
Technology
Coupa P2P, InvoiceSmash, Advanced Analytics, SAP, Manhattan, Valtatech IaaS, Peppol
Procure to PayCoupaSAP integrationAnalyticsPeppol
22Week implementation
3Systems integrated
P2PPlus analytics and eInvoicing

The challenge

A facilities and property management provider needed a procure-to-pay platform that worked with the systems it already ran — SAP as the finance system, and Manhattan for warehouse and logistics operations.

An implementation that stopped at the platform boundary would have left the integration and the supplier side as somebody else's problem, which is how these programmes stall after go-live.

What we did

Valtatech delivered a Coupa procure-to-pay implementation over a 22-week programme, together with InvoiceSmash for invoice capture and Advanced Analytics.

Integration was delivered as part of the same engagement through Valtatech Integration as a Service: transforming approved expense and 'OK to pay' files into the format the Manhattan system consumes, and running the user integration and transformation process between systems.

eInvoicing followed. Valtatech ran a Peppol supplier enablement programme for the provider's suppliers, including webinars explaining what changes at the supplier end and why.

THE OUTCOME

Procure to Pay, invoice capture, analytics, finance and logistics integration and supplier eInvoicing delivered as one programme rather than four projects.

Valtatech is software vendor agnostic. The technology named here is what this client selected; we start from requirements, operating model and existing systems. See how we approach Source to Pay →

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